How to Make a Disaster Plan For Your Jewelry Business

Jewelry trade shows and wedding season aren’t the only signs of summer.

Severe storms and natural disasters become widespread once temperatures start rising. Every area in North America can be impacted by severe weather to one degree or another and the damages can be catastrophic.

Hurricanes are just the tip of the iceberg, for some. Floods, wildfires, tornadoes, and damage from wind, hail, and lightning because of thunderstorms can wreak havoc on homes and businesses.

According to the U.S. Small Business Administration, an estimated 25% of small businesses do not reopen after a major disaster. Preparation is critical and every jeweler needs to know how to make a disaster plan.

To make a disaster plan successful when it’s used, there needs to be some thoughtful and strategic thinking involved.

Not sure where to start? Here are four things that will help you build a solid foundation to your disaster plan.

Identify equipment to have on-hand that will protect your property and inventory

There are big differences when it comes to preparing for a hurricane versus a tornado or wildfire. Some disasters allow you time to prepare, while others can leave you scrambling to take shelter.

Based on where your business is located, determine what types of disasters are likely to affect you and how you need to prepare for them. Here are some general items to always have on-hand that will increase your safety:

• Backup generator
• First aid kit
• Extra storage for items normally left out of a safe
• Space for signs, banners, and other displays that could cause damage to other parts of your property or surrounding properties during high winds
• Tools and accessories for minor repairs (there’s a difference between fixing a leaky sink and rerouting your plumbing – a DIY project could end up becoming a major burden)

Determine how your financial records and data will be backed up

It could be argued that tax information, inventory records, and customer data are more important than the physical assets of your business during and after a disaster. After all, if you lose data that is not properly backed up, it is essentially gone forever.

While it seems that everything can be backed up digitally today, it’s worth keeping physical copies of essential information on hand if you can’t access information located on a hard drive or in the cloud.

However, your information is stored, remember to make sure that it’s secure and not at risk of being compromised. You could be facing a whole other disaster if your data gets compromised.

Lastly, time is of the essence when your property and inventory have been damaged. A good way to make sure an insurance claim is processed quickly — and the recovery process begins immediately — is by having vital information at your fingertips.

Create a list of key stakeholders to communicate with before, during and after

First and foremost, make sure every employee is in the know. Regularly updating phone numbers and emails will help ensure this. Also, appointing one person to coordinate updates will help avoid message confusion and keep everyone on the same page.

Next, determine the key parties that will help you recover from the damage. In addition to your insurance agent and insurance company, this includes:

• contractors,
• vendors,
• and other business partners.

Again, assigning a point-person to manage these relationships who reports back to your general communication manager can help messages be delivered accurately.